Changing an Employee’s Contract of Employment

Changing an Employee’s Contract of Employment

A common call we receive from members is about how they go about changing an employee’s contract of employment.

You can change the terms of an employee’s contract (written or verbal) if one of the following apply:

  • There is a clause in the contract that allows you to do so
  • The employee agrees to the change
  • You give the employee the correct notice period of the change
Flexible Working

All employers have a duty to consider all requests for flexible working in a reasonable manner; but have the right to refuse requests on business grounds. As an example, a flexible working request may come to you when an employee is due to return from Maternity Leave.

This means that you must consider a request from any member of staff but can refuse the request if there are business grounds to do so e.g., the business needs a certain number of stylists or therapists per day.

There are many forms of flexible working. It can describe a temporary contract, part-time working, flexitime, job sharing and shift working etc. The request can cover hours of work, times of work and place of work, and may include requests for different patterns of work.

Parents of children aged 16 or under, or disabled children under the age of 18 (Parental Leave), have the right to apply to their employer to work more flexibly under certain circumstances.

When deciding where to accept a request for flexible working it’s important you consider the impact on the business of any change, as well as on other staff and the employee who’s requested the change. Once you’ve agreed to a change this permanently changes that member of staff’s contract of employment so we’d advice considering changes carefully before accepting and getting everything down in writing (copy for you and copy for the employee).

Good Salon Guide members can access the full article, which includes details on all of the rules, template employment contracts, flexible working request responses, and templates for changing an employee’s terms and conditions, as well as unlimited one-to-one advice over the phone.